Safe Recruitment and DBS

Safer Recruitment & People Management

The Safer Recruitment & People Management Guidance was approved in April 2021, with an implementation date of 1st January 2022.  The NST have announced the launch of the new guidance on 28/6/21.

The Safer Recruitment & People Management Guidance is available via the online Safeguarding e-manual, found here. (This is the first Guidance to go onto the Safeguarding e-Manual and eventually all safeguarding guidance will be located there). Please also click here to download a PDF version.

Policies and Templates 

Template for recording recruitment checks and ongoing management - An Excel Spreadsheet for PSO's to assist with recording DBS checks and training 

Recruitment of ex-offenders policy 

Code of Safer Working Practice 2021

Safer Recruitment and People Management Assessment Tool for Parishes

 

Recrutiment templates

Model Volunteer Driver Agreement

Volunteer Person Specification

Volunteer Role Description

Model PSO role description.

Volunteer Application Form

Example Volunteer Interview Questions

Reference Request Forms For Volunteers

Volunteer Appointment Letter Template

Volunteer Induction Checklist.

Volunteer Support Meeting Agenda - Supporting Volunteers

 

DBS

Overview

A DBS Check is needed for all those working with children or vulnerable adults in certain roles.

PLEASE NOTE DUE TO CORONAVIRUS THIRTY ONE EIGHT HAS PUT IN PLACE TEMPORARY GUIDANCE 

Clergy DBS checks

Clergy DBS checks are processed through Gail O'Neill.
Contact gail.oneill [at] leeds.anglican.org (subject: DBS%20Enquiry%20) (Gail O'Neill) for further information.

Parish DBS checks

a. Do you or your parish volunteers need a DBS check?
Consult these documents: DBS eligibility information, Roles where a DBS check is required, DBS identity documents.

b. Contact the Safeguarding Verifier in your church
Parish DBS checks are now processed on-line through Thirtyone eight - formerly CCPAS - the Churches' Child Protection Advisory Service
Email all log-in or password queries to accountmanager [at] ccpas.co.uk (Thirtyone eight - formerly CCPAS) or call on 0303 003 1111 extension 2204 

c. Using the DBS Update service
Please encourage your volunteers to register for this service through the DBS website as soon as they have completed their online application.
This means you can check them free of charge in the future by carrying out a Status Check following the instructions below.

If one of your volunteers has already registered with the DBS Update Service you can carry out a status check but first you must ask them to complete a consent form giving you the permission and details to enable you to do this. Download a DBS Check Consent Form below.
This is free of charge to you as a parish and free to your volunteer to register (not employees).

 

Information for DBS Verifiers

New CofE guidance from 2022 is that DBS certificates are to be renewed every 3 years - and this needs to be in place by January 2024.  We recommend you check the dates of issue of the DBS certificates with your parish volunteers, and start renewing those that are 3 years old or over in the coming months to ensure everything is up to date by 2024.  If a certificate is already registered on the DBS update service then the change from 5 to 3 years has no effect and the certificate should keep renewing automatically.  If it is not registered with the DBS update service, you may wish to encourage volunteers to register their new certificate so it will automatically renew and not need replacing again in 3 years.


The Self Declaration Form below should be completed by all volunteers/employees in parishes annually.

Church of England Confidential Declaration Form Jan 2023

Interview Identity Checklist 
DBS Continuation Sheet
Disclosure and Barring Service 
Home Office DBS Identity checking guidelines

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